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Event staff time tracking for catering and venues
NoBadge is time tracking software for event and catering companies. Each venue becomes a GPS site created for the event, or a tablet at the staff entrance shows a QR code that changes every few seconds. Hours and overtime are totalled per event day and exported to Excel, at €5,04 a month per person who clocks in.
Why hours are hard to track at events
A wedding on Saturday, a conference on Tuesday, a festival bar next month. The team changes with every booking and the venue is never your own building.
A different venue every time
Hotels, marquees, halls and outdoor sites. There is no clocking machine to install, and nobody wants to carry one from job to job.
Extras and short contracts
Waiting staff, bar staff and set-up crew are booked for one event or one season. They need to start clocking in on day one, without training.
Sign-in sheets after midnight
Paper sheets filled in at the end of a long night carry an error rate of around 15%, worth €1,500–€2,000 a year for a 20–30 person team.
One site per venue, one tap per person
Every event starts with a site in NoBadge. Staff then clock in with GPS time tracking on their own phone, or scan a QR code time clock at the staff entrance.
Create the venue as a site
Enter the address and set the area: 50–100 m suits a hotel or hall in town, a wider radius suits a showground or a field with marquees.
Invite the team for the event
Core staff and extras get an invitation and open NoBadge in the browser or install it from there. No app store, Android and iPhone.
Clock in at the venue
One tap with GPS: a clock-in outside the venue area is refused. Or a tablet at the staff entrance runs the QR kiosk, and a PIN kiosk covers staff without a smartphone.
Hours per event day to payroll
Hours, overtime and rounding are calculated by your rules, per person and per venue, and exported to Excel in one click.
Which clock-in mode for each role at an event
Modes are set per site and per person, so the kitchen, the front of house and the set-up crew can each use the one that fits the venue.
| Who | Clock-in mode | Why it fits |
|---|---|---|
| Waiting, bar and banqueting staff | QR kiosk on a tablet at the staff entrance | Everyone comes in through the same door; the code changes every few seconds, so a photo sent to a friend soon stops working |
| Set-up and clear-down crew | GPS with a wide site area | Marquees and outdoor sites have no single entrance; the clock-in is saved on the phone even without signal |
| Chefs in the central kitchen | QR kiosk at the kitchen | A permanent site with a fixed entrance, next to the venues created for each event |
| Extras without a smartphone | PIN kiosk on a shared tablet | They type a personal PIN at the start and end of the shift; no location is recorded |
| Event managers | GPS at each venue they cover | One account for every venue; a site manager can handle the hours of one venue without full admin access |
QR and PIN kiosks need a connection, so place the tablet where the venue Wi-Fi or mobile data reaches. GPS clock-ins are saved on the phone with the phone's time and sent when the signal returns.
From the booking to the payroll file
NoBadge cuts attendance admin by around 70%, from about 10 hours a week to 2–3 hours, for a 20–30 person team.
Shifts for each event
Shift templates per department, such as kitchen, bar or floor, shifts assigned one by one or in bulk, and staff notified on their phone when you publish.
Change requests approved
A staff member asks to change or cancel a shift in the app; the manager approves or rejects it.
Overtime and rounding
Ordinary hours, overtime thresholds and rounding, for example to the quarter hour, calculated automatically by your company's rule.
Forgotten clock-outs closed
After a late finish, days left open are closed automatically and admins get a notice. The admin corrects the time, with a note.
Unlimited venues
Create as many sites as you have events, at no extra cost, each with its own hours in the reports.
Excel export to payroll
Hours and overtime per person and per venue in one Excel file, ready for your payroll provider or accountant.
Breaks, rest and holiday for irregular hours
Under the Working Time Regulations 1998, UK employers must keep records adequate to show the 48-hour average weekly limit and the night-work limits are respected, and keep them for two years. Events make the other limits easy to miss: a late finish followed by an early set-up.
- Rest breaks: a worker who works more than 6 hours is entitled to a 20-minute break
- Daily rest: 11 consecutive hours between working days, which a midnight clear-down and a 7am delivery can break
- Irregular-hours workers: for leave years starting on or after 1 April 2024, their holiday is calculated from the hours they actually work. NoBadge does not calculate holiday entitlement, but the hours worked are in the Excel export
- Across the EU: the ECJ ruling C-55/18 requires a system that records daily working time for every employee
A general overview, not legal advice. Read the Working Time Regulations UK guide and check specific cases with an employment adviser.
Event staff time tracking pricing: pay only for who works
An extra who works no event this month costs nothing. Example: 15 core staff clock in, €75,60; in December 40 people work at least one event, €201,60.
€5,04
per active user / month · all features · billed monthly
Your bill follows your team, month by month
Nobody clocks in that month? You pay €0.
- GPS clock-in with geofence per site
- Dynamic QR code clock-in
- Leave, sick days and absence management
- Live dashboard and one-click Excel export
- Unlimited sites, EU servers, GDPR compliant
No credit card · No contract · 50+ employees? Ask for custom pricing
Event and catering time tracking: frequently asked questions
Before the event you create the venue as a site, with its address and area. On the day, staff tap Clock in on their phone: inside the area the clock-in is accepted, outside it is refused. Where the venue has one staff entrance, a tablet can run the QR kiosk instead, with a code that changes every few seconds.
Yes. NoBadge is a web app: staff open the invitation link and can install it on Android or iPhone from the browser, with no app store account. Staff without a smartphone type a personal PIN on a shared tablet. Each extra counts as an active user only in months when they clock in.
A GPS clock-in made without signal is saved on the phone with the phone's time and sent automatically when the connection returns. The app must have been opened online at least once. The QR kiosk and the PIN kiosk need a connection, so place the tablet where the venue Wi-Fi or mobile data reaches.
You set your hour rules once: ordinary hours, overtime thresholds and rounding, for example to the quarter hour. NoBadge applies them to every clock-in and clock-out, per person and per venue. At the end of the month you export hours and overtime to Excel for payroll in one click.
Days left open are closed automatically and admins get a notice. The admin then corrects the time, and every correction is saved with a note. Staff can also send a missed clock-in request from the app, which the manager approves or rejects.
€5,04 per active user per month, with every feature included. You pay after the month, only for people who clocked in: 15 core staff cost €75,60; a December with 40 people working at least one event costs €201,60. See the pricing page.
More industries, features and help
Construction
GPS clock-in with a geofence per site, saved on the phone when there is no signal.
Time tracking for constructionHospitality & restaurants
A QR code at the staff door, with hours and overtime totalled automatically.
Time tracking for hospitalityCleaning companies
A GPS site for every client location, with hours per client and per cleaner.
Time tracking for cleaningManufacturing
A QR code on a screen at the gate, with overtime calculated automatically.
Time tracking for manufacturingLogistics & warehouses
A QR kiosk at each warehouse entrance and GPS clock-in at the depot for drivers.
Time tracking for logisticsRetail & shops
One QR or PIN kiosk per shop, with shifts published straight to staff phones.
Time tracking for retailAgriculture & farms
Fields as wide GPS sites, offline clock-in and a PIN kiosk for staff without a smartphone.
Time tracking for agricultureHealthcare & care homes
Shift planning, a QR or PIN kiosk at the staff entrance and leave approved in the app.
Time tracking for care homesProfessional services & offices
A QR code at the office door and free clock-in for hybrid work.
Time tracking for officesHome care & social services
A GPS site for each client's home, with no tracking between visits.
Time tracking for home careSecurity services
GPS or a QR kiosk at every guarded site, with 24/7 rotas.
Time tracking for securityAll industries
Compare the clock-in modes and see which one fits each kind of workplace.
Time tracking by industryAdd your next venue and see the first clock-in in 2 minutes.
Create your account, invite your team and see the first clock-in in under 2 minutes. Free trial, no credit card, no hardware.
No contract · Cancel anytime · EU hosted · GDPR compliant