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Warehouse time tracking with QR code and GPS for drivers
NoBadge is a time tracking app for warehouses and logistics companies. Operatives scan a QR code that changes every few seconds on a screen at each warehouse entrance, and drivers clock in by GPS at the depot. Shifts, hours and overtime are totalled automatically, and you pay €5,04 a month only for each person who clocks in.
Where warehouse attendance goes wrong
Three shifts, drivers leaving before dawn, agency staff for the peak season and more than one site. A clocking machine only sees the people who walk past it.
Crowded shift changes
Queues at the clocking machine, forgotten badges and colleagues clocking in for each other. A badge terminal costs €800–€2,000 per entrance before installation.
Drivers who never see the machine
Drivers who leave the depot at 5am or come back late end up on a paper sheet, rebuilt from memory at the end of the week.
Overtime added up by hand
Nights, Saturdays and peak weeks totalled in a spreadsheet. Manual timesheets carry an error rate of around 15%, worth €1,500–€2,000 a year for a 20–30 person business.
A QR kiosk at every warehouse, GPS at the depot
Everyone in the warehouse passes the same door, so the QR code time clock fits there. Drivers and staff who move between depots use GPS time tracking with an area for each site.
Turn a screen into a QR kiosk
Any tablet, PC or phone at the warehouse entrance shows the NoBadge code. It changes every few seconds and cannot be printed, so a forwarded photo soon stops working.
One scan at each shift change
Operatives scan the code with their own phone, from the browser, at the start and end of the shift. No queue at a terminal.
Drivers clock in by GPS at the depot
One tap on the phone. NoBadge compares the position with the depot area; a clock-in outside the site area is refused. Without signal, the clock-in is saved on the phone with the phone's time and sent later.
Hours and overtime ready for payroll
Hours, overtime and absences per person and per site, exported to Excel in one click at month end.
Which clock-in mode for each role in logistics
Modes are set per site and per person, so the warehouse, the drivers and the agency staff can each use the one that fits.
| Who | Clock-in mode | Why it fits |
|---|---|---|
| Warehouse operatives | QR kiosk at the warehouse entrance | Everyone uses the same door; one scan at shift change, from their own phone |
| Night shift and forklift operators | QR kiosk at the same entrance | The kiosk works day and night; every clock-in and clock-out is stored with its time |
| Delivery and van drivers | GPS with a geofence around the depot | Drivers start and finish at the depot; set a wider radius to cover the yard and car park |
| Agency and peak-season staff without a smartphone | PIN kiosk on a shared tablet | Each person types a personal PIN at the entrance; no location is recorded |
| Shift leaders across two sites | QR kiosk of the site they are working at | Hours are recorded per site, so each warehouse gets its own report |
The QR scan needs a connection: in a basement or a corner with no signal, place the kiosk where there is Wi-Fi. GPS clock-ins work offline and are sent when the connection returns.
Plan the shifts, then let the clock-ins do the maths
NoBadge cuts attendance admin by around 70%, from about 10 hours a week to 2–3 hours, for a 20–30 person business.
Shift planning
Shift templates per department, shifts assigned one by one or in bulk, and staff notified on their phone when you publish.
Change requests approved
If an operative needs a different shift, they send a request and the manager approves or rejects it.
Overtime calculated
Overtime is calculated automatically from each clock-in by your company's rules, with rounding and weekly contract hours.
Unlimited warehouses and depots
Each site has its own QR kiosk or GPS area and its own reports, at no extra cost.
Clock-in reminders
Push reminders to clock in at the times and days you choose, and missed clock-in requests that the manager approves in the app.
Excel for payroll
The monthly report with hours, overtime and absences per person and per site, in one click.
Shift work, night work and drivers' hours
Under the Working Time Regulations 1998, UK employers must keep records adequate to show the 48-hour average weekly limit and the night-work limits are respected, and keep them for two years. Night workers must not work more than 8 hours on average in each 24, and workers are entitled to 11 consecutive hours' rest between working days.
- Every shift on the record: start and finish times from each clock-in, nights included
- Drivers' hours: drivers covered by the drivers' hours rules also fall under the Road Transport (Working Time) Regulations 2005 and keep their tachograph records. NoBadge records the start and end of the working day and does not replace the tachograph
- Agency workers: the agency, or whoever pays them, is usually the employer for working time purposes, but site-level clock-ins help both sides agree the hours
- Across the EU: the ECJ ruling C-55/18 requires a system that records daily working time for every employee
A general overview, not legal advice. Read the Working Time Regulations UK guide and check specific cases with an employment adviser.
Logistics time tracking pricing: pay only for who clocks in
Peak season, agency staff and on-call drivers: the price stays €5,04 per active user. Example: 15 people clock in in October, €75,60; 35 in December with peak staff, €176,40; back to 15 in January, €75,60.
€5,04
per active user / month · all features · billed monthly
Your bill follows your team, month by month
Nobody clocks in that month? You pay €0.
- GPS clock-in with geofence per site
- Dynamic QR code clock-in
- Leave, sick days and absence management
- Live dashboard and one-click Excel export
- Unlimited sites, EU servers, GDPR compliant
No credit card · No contract · 50+ employees? Ask for custom pricing
Warehouse and logistics time tracking: frequently asked questions
A tablet, PC or phone at the warehouse entrance runs the NoBadge QR kiosk, showing a code that changes every few seconds. Each operative scans it with their own smartphone, in the browser, at the start and end of the shift. You need no clocking machine and no badges, only a screen you already own.
Drivers clock in by GPS with one tap on their phone. You create the depot as a site with an area around it, wide enough to cover the yard. A clock-in outside the site area is refused. Without signal, the clock-in is saved on the phone with the phone's time and sent when the connection returns.
It becomes much harder than with badges. The QR code changes every few seconds, so a photo sent to someone at home soon stops working, and every clock-in comes from the person's own account. GPS clock-ins store the position at entry and exit. No browser-based app can promise a 100% tamper-proof location, so corrections are reserved to the admin, with a note.
No. With GPS clock-in, NoBadge records the position only at the moment of clocking in and out, never during the shift or the route. It records working time, not journeys, and it does not replace the tachograph for drivers covered by the drivers' hours rules.
Yes. You create shift templates per department, assign shifts one by one or in bulk, and publish them: staff are notified on their phone. Change requests are approved by the manager. Each warehouse or depot is a separate site with its own clock-in point and reports, all on one dashboard.
€5,04 per active user per month, all features included. You pay after the month, only for people who clocked in: 15 people in October cost €75,60, 35 in December cost €176,40. Agency staff cost nothing in months they do not clock in. See the pricing page.
More industries, features and help
Construction
GPS clock-in with a geofence per site, saved on the phone when there is no signal.
Time tracking for constructionHospitality & restaurants
A QR code at the staff door, with hours and overtime totalled automatically.
Time tracking for hospitalityCleaning companies
A GPS site for every client location, with hours per client and per cleaner.
Time tracking for cleaningManufacturing
A QR code on a screen at the gate, with overtime calculated automatically.
Time tracking for manufacturingRetail & shops
One QR or PIN kiosk per shop, with shifts published straight to staff phones.
Time tracking for retailAgriculture & farms
Fields as wide GPS sites, offline clock-in and a PIN kiosk for staff without a smartphone.
Time tracking for agricultureHealthcare & care homes
Shift planning, a QR or PIN kiosk at the staff entrance and leave approved in the app.
Time tracking for care homesEvents & catering
A GPS site for every venue and a QR kiosk at the staff entrance.
Time tracking for eventsProfessional services & offices
A QR code at the office door and free clock-in for hybrid work.
Time tracking for officesHome care & social services
A GPS site for each client's home, with no tracking between visits.
Time tracking for home careSecurity services
GPS or a QR kiosk at every guarded site, with 24/7 rotas.
Time tracking for securityAll industries
Compare the clock-in modes and see which one fits each kind of workplace.
Time tracking by industryPut a QR kiosk at your warehouse door this week.
Create your account, invite your team and see the first clock-in in under 2 minutes. Free trial, no credit card, no hardware.
No contract · Cancel anytime · EU hosted · GDPR compliant