Free Download · 2025 Edition

Free Timesheet Excel Template
Download 2025

Monthly, weekly and yearly timesheet templates — ready to use in Excel or Google Sheets. No sign-up required. Or skip the spreadsheet and switch to NoBadge automated time tracking.

NoBadge's free timesheet Excel template lets SMEs track employee hours instantly — available in monthly, weekly and yearly formats. Download for free, use immediately in Excel or Google Sheets, and save up to 70% of admin time compared to manual tracking.
Download Free Template Try NoBadge Free — 15 Days

No credit card · No sign-up for the template · Instant download

3

Template formats included

100%

Free — no email required

70%

Less admin time with NoBadge

2 min

NoBadge setup time

Free Timesheet Templates 2025

Choose Your Timesheet Format

All templates are compatible with Microsoft Excel (2016+) and Google Sheets. Pre-formatted, formula-ready and GDPR-friendly for UK and EU businesses.

Weekly Timesheet

Track daily hours, breaks and overtime for each employee across a 7-day work week. Ideal for businesses with variable weekly schedules.

  • Mon–Sun daily breakdown
  • Automatic total hours formula
  • Overtime column included
  • Signature field for approval
Excel + Google Sheets Download Weekly Template
Most Popular

Monthly Timesheet

Full monthly view with one row per employee per day. Perfect for payroll preparation and Working Time Regulations compliance in the UK.

  • 31-day grid layout
  • Absence and holiday codes
  • Monthly totals + averages
  • Multi-employee tab structure
Excel + Google Sheets Download Monthly Template

Yearly Timesheet

Annual overview across all 12 months for each employee. Ideal for year-end payroll reconciliation and holiday entitlement tracking.

  • 12-month summary dashboard
  • Annual leave tracker
  • Cumulative overtime tracking
  • Year-end payroll summary
Excel + Google Sheets Download Yearly Template
Step-by-step guide

How to Use the Free Timesheet Excel Template

Our employee timesheet Excel template is designed to be ready in minutes — no macros, no complex setup. Here's how to get started:

  1. 1

    Download and open

    Download the template and open it in Microsoft Excel (2016 or later) or upload it to Google Sheets. All formulas are pre-built and protected.

  2. 2

    Add your employees

    Enter employee names, department and contracted hours. Duplicate the tab for each team member or use the multi-employee sheet.

  3. 3

    Log daily clock-in and clock-out times

    Enter start time, end time and break duration each day. Total hours and overtime are calculated automatically by the built-in formulas.

  4. 4

    Export for payroll

    At the end of the week or month, print or export the timesheet as PDF and share with your accountant or payroll provider.

NoBadge dashboard showing real-time attendance reports and worked hours for SMEs

Want this automated?

NoBadge does it all in real time

Template features

What's Included in Every Template

Each free timesheet Excel template includes everything a UK or EU small business needs to track employee hours accurately and stay compliant with Working Time Regulations.

Clock-in / Clock-out Columns

Dedicated columns for start time, end time and break duration. Net working hours calculated automatically.

Overtime Tracker

Automatically flags hours above the contracted daily or weekly threshold. Colour-coded for easy review at a glance.

Leave & Absence Codes

Pre-set codes for annual leave, sick leave, bank holidays and unpaid absence. Totals tracked separately.

Multi-Employee Support

Separate tab per employee with a summary sheet. Works for teams of 5 to 50 without slowing down.

Payroll-Ready Export

Formatted for easy handoff to your accountant or payroll software. Print as PDF or export as CSV in one click.

Working Time Regulations Ready

Designed to meet UK Working Time Regulations 1998 requirements. Helps document the 48-hour weekly average and rest period compliance.

Honest comparison

Excel Timesheets Work — Up to a Point

The free timesheet Excel template is a solid starting point for small teams. But as your business grows, manual spreadsheets create real risks: data entry errors cost UK SMEs an average of £1,200–£1,800 per year, and a single payroll dispute can cost far more.

Manual entry errors

~15% error rate in manually completed timesheets. One wrong formula can corrupt an entire month's payroll data.

Admin time adds up fast

Collecting, checking and consolidating timesheets for 20 employees takes 8–10 hours per week. That's over £12,000 in admin cost per year.

No location verification

Excel cannot verify where or when an employee actually worked. For field teams, this is a significant compliance and trust gap.

Not mobile-friendly

Employees working on-site, in construction or in hospitality cannot realistically fill in an Excel sheet from their phone in real time.

NoBadge vs. Excel Timesheet

Side-by-side comparison for a 20-person SME

Clock-in method
GPS / QR Code Manual entry
Admin time / week
2–3 hours 8–10 hours
Error rate
< 1% ~15%
Location proof
GPS certified None
Real-time visibility
Live dashboard End of day/week
Monthly cost (20 users)
From €84/mo €0 + hidden costs
Start Free Trial — 15 Days

No credit card · Setup in 2 minutes · Cancel anytime

Go beyond Excel

What NoBadge Does That Excel Can't

NoBadge is the employee time tracking app built for SMEs who have outgrown spreadsheets. Employees clock in from their smartphone — no badge, no terminal, no hardware cost.

GPS Clock-In — Location Certified

Employees tap once to clock in. GPS coordinates and timestamp are recorded automatically. Configurable radius per site. Anti-spoofing layer included. See GPS time tracking for field workers.

Dynamic QR Code — No Badge Needed

Post a dynamic QR code at the office entrance. It regenerates every second — impossible to screenshot and reuse. No terminal, no hardware. Learn about QR code time clock for employees.

Real-Time Reports — No Manual Totals

Hours worked, overtime and absences are calculated automatically. One-click export to Excel for your payroll provider. No formulas to check, no data to consolidate.

Leave Management — Digital Approval

Employees request leave in the app. Managers approve with one tap. Shared calendar, automatic absence totals, no spreadsheet to update. Explore leave management software for SMEs.

Manager clocking in with NoBadge app on smartphone — digital employee time tracking for SMEs

NoBadge runs as a PWA — no app store installation required. Works on any Android or iOS smartphone.

UK Working Time Regulations · GDPR Compliant

Is Your Timesheet Legally Compliant?

Under the Working Time Regulations 1998, UK employers must keep adequate records to demonstrate compliance with the 48-hour weekly average and rest period rules. Our free timesheet Excel template includes the fields required for this documentation. For fuller compliance — including tamper-proof records, GPS location proof and automatic audit trails — NoBadge provides everything built in, hosted on EU servers and fully GDPR compliant.

NoBadge stores all attendance data on EU servers, generates immutable timestamped records and exports payroll-ready reports at any time — giving you audit-ready documentation without any manual effort. Read more in our guide on Working Time Regulations UK 2025.

Trusted by SMEs across Europe

What Business Owners Say About NoBadge

"We simplified attendance management for teachers, tutors and admin staff across multiple sites. We save hours every week compared to the old Excel sheets."

CQ

Claudio Querelante

Director, Accademie AIEM

"On construction sites, nobody has time for complications. Our workers clock in from their phone and we monitor everything in real time. No badge, no hardware."

SL

Silviu Lascu

Owner, Sistad Italia

"We used to track attendance on WhatsApp and paper. Now with NoBadge everything is centralised and the GPS clock-in helps us with operational oversight too."

GF

Giovanni Fala

Founder, Fala Noleggi

Simple pricing

One Plan. Every Feature. No Surprises.

NoBadge has a single transparent plan. All features included. You only pay for employees who actually clock in that month.

Standard Plan
€5,04

per active user / month · billed monthly

  • GPS + QR Code clock-in
  • Real-time dashboard & reports
  • Leave & absence management
  • One-click payroll export
  • Unlimited sites & departments
  • GDPR compliant · EU servers
  • Pay only for active users
Start Free 15-Day Trial

No credit card · Cancel anytime · Setup in 2 minutes

FAQ

Frequently Asked Questions

Everything you need to know about the free timesheet Excel template and NoBadge time tracking.

Yes — the monthly, weekly and yearly timesheet Excel templates are completely free. No email address required, no sign-up, no hidden cost. Download directly and use immediately in Microsoft Excel or Google Sheets.

The templates are compatible with Microsoft Excel 2016 and later, as well as Microsoft 365. They also work in Google Sheets — simply upload the .xlsx file to your Google Drive. All formulas are standard and fully compatible across both platforms.

The template includes the fields needed to document compliance with the Working Time Regulations 1998 — including daily hours, rest periods and weekly totals. However, for tamper-proof, audit-ready records with GPS verification, NoBadge provides a more robust and legally defensible solution. Read our full guide on Working Time Regulations UK 2025.

The weekly timesheet Excel template tracks hours across a single 7-day period and is ideal for businesses with variable schedules or weekly payroll. The monthly timesheet template covers a full calendar month with one row per day per employee — better suited for monthly payroll and leave tracking. The yearly template gives an annual summary across all 12 months.

NoBadge costs €5,04 per active user per month — with all features included and no hardware to buy. For a 20-person team, that's under €100/month. Manual Excel-based tracking costs SMEs €12,000–€14,000 per year in admin time alone. NoBadge typically pays for itself within 30 days. See full time tracking software pricing.

Yes — many businesses start with the free Excel template and migrate to NoBadge as they grow. NoBadge exports data in Excel format, so your payroll workflow stays the same. You simply replace the manual data entry step with automatic GPS or QR code clock-ins. Start your free 15-day trial with no commitment.

Ready to go beyond spreadsheets?

Download the Template — or Let NoBadge
Do It Automatically

The free timesheet Excel template is a great start. When you're ready to save 70% of admin time and track hours in real time, NoBadge is one click away.

Download Free Template Try NoBadge Free — 15 Days

Questions? Contact us on WhatsApp or info@nobadge.it