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Retail time clock app: QR or PIN clock-in in every shop
NoBadge is a time clock app for shops and small retail chains. Each shop gets a QR kiosk on a tablet behind the counter, where the code changes every few seconds, or a PIN kiosk for staff without a smartphone. Rotas go to staff phones, each shop can have its own manager, and you pay €5,04 a month only for each person who clocks in.
Why staff hours are hard to keep straight in retail
Part-time contracts, Saturday staff, rotas that change every week and managers who are on the shop floor, not at a desk.
Rotas that change every week
Late changes sent on WhatsApp, cover arranged by phone and nobody sure which version of the rota is the right one.
Many part-time contracts
Different hours for every person make it hard to see who worked extra, and manual timesheets carry an error rate of around 15%.
Several shops, one office
Each shop sends its own sheet at month end. The office retypes them for payroll and checks them against the rota by hand.
One kiosk per shop and the rota on every phone
Staff come in through the shop or the back door, so a QR code time clock on a tablet does the job of a clocking machine, without the hardware.
Set up a kiosk in each shop
Turn the shop tablet, the till PC or an old phone into a QR kiosk with one tap. The code changes every few seconds.
Staff clock in from their own phone
They scan the code at the start and end of the shift. Anyone without a smartphone uses the PIN kiosk instead and types a personal code.
Publish the rota
Plan shifts from templates, publish them and staff are notified on their phone. Change requests go to the manager for approval.
Hours per shop, ready for payroll
Hours, overtime and absences per person and per shop, exported to Excel in one click.
Which clock-in mode for each role in retail
Modes are set per shop and per person. Most shops use the QR kiosk, with a PIN kiosk for anyone who needs it.
| Who | Clock-in mode | Why it fits |
|---|---|---|
| Sales assistants | QR kiosk on the shop tablet | One clock-in point per shop, with no reader to install; the code changes every few seconds |
| Saturday staff without a smartphone | PIN kiosk on a shared tablet | They type a personal PIN at the start and end of the shift; no location is recorded |
| Shop manager | QR kiosk, plus the site manager role | Clocks in like the team and manages the hours and requests of their own shop, without full admin access |
| Area manager visiting several shops | GPS with an area for each shop | One tap at each shop visited; a clock-in outside the shop area is refused |
| Pop-up shop or market stall | GPS with a temporary site | Create the site for the season and remove it when the stall closes |
The QR scan needs a connection, so place the kiosk where the shop Wi-Fi reaches. Set a tight GPS radius for a shop in town: 50–100 m is usually enough.
Rotas, part-time hours and managers in every shop
NoBadge cuts attendance admin by around 70%, from about 10 hours a week to 2–3 hours, for a 20–30 person business.
Shift planning
Shift templates per department, shifts assigned one by one or in bulk, and staff notified on their phone when you publish.
Change requests approved
When someone needs a different shift, they ask in the app and the shop manager approves or rejects it.
A manager for each shop
The site manager role handles the hours of one shop without seeing the rest of the business.
Part-time hours and overtime
Hours are compared with weekly contract hours and overtime is calculated automatically by your company's rules.
Holiday requests in the app
Holiday and other absences requested from the phone and approved by the manager, with push notifications.
Excel for payroll
The monthly report with hours, overtime and absences per person and per shop, in one click.
Part-time, young and irregular-hours staff
Under the Working Time Regulations 1998, UK employers must keep records adequate to show the 48-hour average weekly limit is respected, and keep them for two years. In retail, accurate hours matter just as much for holiday and minimum wage calculations.
- Young workers (under 18): no more than 8 hours a day and 40 hours a week, and a 30-minute break after 4.5 hours
- Part-time staff: holiday is pro rata, for example 16.8 days for someone working three days a week
- Irregular-hours and part-year workers: for leave years starting on or after 1 April 2024, holiday builds up at 12.07% of hours worked, so you need the hours. NoBadge gives you the hours in the Excel export; it does not calculate holiday accrual
- National Minimum Wage: employers must keep records that show they pay at least the minimum wage, which depends on hours actually worked
A general overview, not legal advice. Read the Working Time Regulations UK guide; across the EU, the ECJ ruling C-55/18 requires a record of daily working time.
Retail time tracking pricing: pay only for who clocks in
Christmas temps and summer staff do not need a licence all year. Example: 3 shops, 18 people clock in in a normal month, €90,72; in December, with 6 temps, 24 people, €120,96.
€5,04
per active user / month · all features · billed monthly
Your bill follows your team, month by month
Nobody clocks in that month? You pay €0.
- GPS clock-in with geofence per site
- Dynamic QR code clock-in
- Leave, sick days and absence management
- Live dashboard and one-click Excel export
- Unlimited sites, EU servers, GDPR compliant
No credit card · No contract · 50+ employees? Ask for custom pricing
Retail time tracking: frequently asked questions
You turn a tablet, the till PC or an old phone into a NoBadge QR kiosk. It shows a code that changes every few seconds, and staff scan it with their own phone at the start and end of the shift. Anyone without a smartphone types a personal PIN on the PIN kiosk instead. No reader or badge is needed.
Yes. You plan shifts from templates per department, assign them one by one or in bulk and publish the rota. Staff are notified on their phone and see their shifts in the app. If someone needs a change, they send a request and the manager approves or rejects it.
Yes. With the site manager role, a person manages the hours, corrections and requests of one shop without full admin access. Head office keeps the overall view of all shops on one dashboard and exports the hours of every shop to Excel.
No. The PIN kiosk records who clocked in and when, but no location. It is meant for staff who do not clock in from their own phone. If you want a location check, use GPS clock-in with an area around the shop: a clock-in outside the shop area is refused.
The QR scan needs a connection, so the clock-in is not saved: staff retry when the connection is back, or the admin corrects the record afterwards, with a note. Employees can also send a missed clock-in request from the app for the manager to approve.
€5,04 per active user per month, all features included. You pay after the month, only for the people who clocked in: 18 staff across 3 shops cost €90,72; in December, with 6 temps, 24 people cost €120,96. See the pricing page.
More industries, features and help
Construction
GPS clock-in with a geofence per site, saved on the phone when there is no signal.
Time tracking for constructionHospitality & restaurants
A QR code at the staff door, with hours and overtime totalled automatically.
Time tracking for hospitalityCleaning companies
A GPS site for every client location, with hours per client and per cleaner.
Time tracking for cleaningManufacturing
A QR code on a screen at the gate, with overtime calculated automatically.
Time tracking for manufacturingLogistics & warehouses
A QR kiosk at each warehouse entrance and GPS clock-in at the depot for drivers.
Time tracking for logisticsAgriculture & farms
Fields as wide GPS sites, offline clock-in and a PIN kiosk for staff without a smartphone.
Time tracking for agricultureHealthcare & care homes
Shift planning, a QR or PIN kiosk at the staff entrance and leave approved in the app.
Time tracking for care homesEvents & catering
A GPS site for every venue and a QR kiosk at the staff entrance.
Time tracking for eventsProfessional services & offices
A QR code at the office door and free clock-in for hybrid work.
Time tracking for officesHome care & social services
A GPS site for each client's home, with no tracking between visits.
Time tracking for home careSecurity services
GPS or a QR kiosk at every guarded site, with 24/7 rotas.
Time tracking for securityAll industries
Compare the clock-in modes and see which one fits each kind of workplace.
Time tracking by industrySet up a kiosk in your first shop in 2 minutes.
Create your account, invite your team and see the first clock-in in under 2 minutes. Free trial, no credit card, no hardware.
No contract · Cancel anytime · EU hosted · GDPR compliant