Hospitality & Restaurants

Time Tracking for Hospitality & Restaurants

Flexible shifts, variable staff, QR Code clock-in. NoBadge is the restaurant time tracking software built for the pace of hospitality — no hardware, no fuss, fully GDPR compliant.

NoBadge is a cloud-based time tracking app for restaurants, cafés and hotels in the UK. Staff clock in via GPS or dynamic QR Code on their smartphone — no badge reader, no terminal. Setup takes 2 minutes, and you only pay for active employees each month.

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Chef and waiter clock in their shift from smartphone — NoBadge time tracking for restaurants and hospitality
2 min

Setup time

70%

Less admin time

€0

Hardware cost

100%

GDPR compliant

Working Time Regulations UK No app store install EU-hosted servers Pay only for active staff
The Real Problem

Hospitality time tracking is uniquely hard

Split shifts, last-minute cover, zero-hours contracts — traditional badge systems were never designed for restaurant and hotel teams.

Unpredictable Shifts

Rotas change daily. Staff cover each other at short notice. A rigid punch-clock system creates chaos — and payroll errors cost UK hospitality businesses £1,200–£1,800 per year in miscalculations.

Variable Headcount

Weekend staff, seasonal workers, agency cover — your team size fluctuates every week. Paying a flat monthly fee per seat for people who only worked three days makes no sense.

Hardware Headaches

Badge readers break. Terminals need IT support. A single clocking-in machine for a busy kitchen costs £800–£2,000 upfront — before installation and maintenance.

The Solution

Restaurant time tracking software that works like your team does

NoBadge replaces badge readers, paper rotas and WhatsApp guesswork with a single smartphone-based system your entire hospitality team can use from day one.

QR Code Clock-In

Print or display a dynamic QR code at the restaurant entrance or staff room. Staff scan it with their phone to clock in. The code regenerates every second — impossible to screenshot and reuse, so no buddy-punching.

GPS Clock-In for Hotel Staff

For hotel staff working across multiple buildings or sites, GPS time tracking confirms location at the point of clocking in. Configurable tolerance radius per site — no hardware required.

Shift & Leave Management

Manage holiday requests, sick days and shift swaps digitally. Staff submit requests from their phone. Managers approve with one tap. The shared calendar updates instantly — no more WhatsApp chains. See our leave management features.

Real-Time Attendance Dashboard

See at a glance who has clocked in, who is late and who called in sick — across every site. Hours, overtime and absences are calculated automatically. No spreadsheets, no manual totalling.

One-Click Payroll Export

Export attendance data to Excel with a single click, ready to hand to your accountant or import into your payroll software. Saves your manager 3–5 hours every pay run.

Multi-Site Management

Running a restaurant group or hotel chain? Manage unlimited sites from a single admin panel at no extra cost. Each site gets its own QR code and GPS zone. Perfect for growing hospitality businesses across the UK.

NoBadge dashboard — real-time attendance report for restaurant and hospitality staff
Interactive Demo

See QR Code clock-in in action

This is exactly how your restaurant or hotel staff will clock in — no app download, no badge, just a phone.

The Anchor Pub & Kitchen — Staff Entrance

LIVE

Regenerates every second — screenshot-proof

Staff scan with their phone camera. No app download needed. Clock-in recorded instantly with timestamp.

UK Compliance

Working Time Regulations — covered

Under the Working Time Regulations 1998, UK employers must keep adequate records to show that the 48-hour average weekly limit is respected. HMRC and employment tribunals increasingly expect digital, timestamped records.

  • Automatic records of every clock-in and clock-out with timestamp and location
  • Overtime flagged automatically — no manual calculation
  • Holiday entitlement tracked against actual hours worked
  • GDPR-compliant data storage on EU servers — no data shared with third parties
  • Export-ready records for solicitors, accountants or Employment Tribunal submissions
Working Time Regulations 1998 UK GDPR Compliant EU-Hosted Data
Hospitality manager reviews staff attendance records on smartphone — NoBadge UK compliance
How It Works

Up and running before your next service

Four steps. No IT team. No hardware delivery. Your whole restaurant or hotel team can be clocking in digitally today.

1

Create your account

Sign up at portal.nobadge.it in under 2 minutes. No credit card required. Your 15-day free trial starts immediately.

2

Invite your team

Send staff a WhatsApp link or email. They open it on their phone — no app store, no download. The PWA works on any Android or iOS browser instantly.

3

Staff clock in

Display the dynamic QR code at the entrance or enable GPS clock-in. Staff tap once to record their shift start. The admin dashboard updates in real time.

4

Export & pay

At the end of the pay period, export a clean Excel timesheet with one click. Hand it to your accountant or import directly into your payroll software. Done.

Social Proof

Trusted by SME owners like you

NoBadge is already simplifying attendance tracking for hospitality, retail and service businesses across Europe.

"Flexible shifts, variable operators — it was a disaster. With NoBadge everything is simpler. I recommend it to all wellness and beauty centres."

CM

Crigan Michele

Owner, Crigan Massaggi

"On building sites nobody has time for complications. Our workers clock in from their phone and we monitor everything in real time. No badge, no hardware."

SL

Silviu Lascu

Owner, Sistad Italia

"We used WhatsApp and paper for attendance before. Now with NoBadge everything is centralised and GPS clock-in also helps with operational oversight."

GF

Giovanni Fala

Founder, Fala Noleggi

Pricing

One plan. Every feature. No surprises.

NoBadge charges only for employees who actively clock in during the month. Seasonal staff, agency cover and zero-hours workers who don't work that month cost you nothing.

Most Popular
€4,20

per active user / month

(Standard rate: €5,04/user/month)

  • QR Code & GPS clock-in included
  • Unlimited sites at no extra cost
  • Leave & holiday management
  • Real-time dashboard & reports
  • One-click Excel payroll export
  • Document archive (payslips, contracts)
  • UK GDPR compliant, EU-hosted
  • Pay only for active staff that month
Start Free 15-Day Trial

No credit card · Cancel any time · 50+ staff? Contact us for custom pricing

See how NoBadge compares on our full pricing page, or explore all time tracking app features.

FAQ

Frequently asked questions

Everything hospitality managers need to know about NoBadge.

No. NoBadge is a Progressive Web App (PWA) that works directly in any smartphone browser — Android or iOS. Staff receive a link via WhatsApp or email, open it, and they are ready to clock in. No app store, no download, no IT support needed.

The QR code displayed at your entrance regenerates automatically every second. This makes it impossible to photograph, screenshot or share — a staff member must physically be at the location to scan it. This eliminates buddy-punching without any additional hardware.

NoBadge only charges for users who actively clock in during a given month. If a seasonal employee does not work in January, you pay nothing for them in January. This makes NoBadge ideal for hospitality businesses with fluctuating headcount throughout the year.

Yes. NoBadge supports unlimited sites at no extra cost. Each site gets its own dynamic QR code and GPS zone. You manage all locations from a single admin dashboard — ideal for restaurant groups, hotel chains or multi-site catering operations across the UK.

Yes. NoBadge automatically records timestamped clock-in and clock-out data for every employee, meeting the record-keeping requirements under the Working Time Regulations 1998. Data is stored on EU servers and is fully UK GDPR compliant. Records can be exported instantly for payroll, audits or employment tribunal use.

Setup takes under 2 minutes. Create your account, add your venue, and invite staff via WhatsApp or email link. There is no hardware to install, no IT team needed and no training required. Most hospitality teams are fully operational on the same day they sign up.

Get Started Today

Stop losing hours to manual timesheets

NoBadge gives your restaurant, café or hotel team a smarter way to clock in — from day one, at zero hardware cost. Try it free for 15 days.

Start Free 15-Day Trial Chat on WhatsApp

No credit card · No contract · Cancel any time · Setup in 2 minutes