NoBadge is a SaaS time tracking platform operated by Innovazione su misura di Catana Petronela (VAT IT12533670019), based in Turin, Italy. These Terms and Conditions govern all access to and use of the NoBadge application, including GPS clock-in, QR code attendance, and workforce management features, for SMEs across Europe.
1. Service Provider
The NoBadge time tracking application and platform (nobadge.eu and nobadge.it) is operated by:
- Company: Innovazione su misura di Catana Petronela
- VAT Number: IT12533670019
- Registered Address: Via Val Della Torre, 81 – Turin (TO) – Italy
- Support Email: support@nobadge.it
- General Inquiries: info@nobadge.it
By registering for or using NoBadge, you enter into a binding agreement with the above legal entity. These NoBadge Terms and Conditions apply to all users, including administrators, managers, and employees accessing the platform.
2. Acceptance of Terms
By creating an account on the NoBadge platform, accessing the web portal at portal.nobadge.it, or using the NoBadge Progressive Web App (PWA) on any device, you confirm that:
Individual Users
You are at least 18 years of age and have the legal capacity to enter into a binding contract under the laws of your country of residence.
Business Users
If you register on behalf of a company or organisation, you represent that you have the authority to bind that entity to these NoBadge usage terms.
Updates to Terms
NoBadge reserves the right to update these terms at any time. Continued use of the service after changes constitutes acceptance of the revised terms.
Applicable Law
These terms are governed by Italian law and, where applicable, EU regulations including the GDPR and ePrivacy Directive.
3. Description of the Service
NoBadge is a cloud-based SaaS employee time tracking application that enables SMEs with 5–100 employees to manage workforce attendance digitally. The platform eliminates physical badges and costly hardware by allowing employees to clock in and out via smartphone using GPS location or a dynamic QR code.
"NoBadge saves SMEs up to 70% of administrative time spent on attendance management — reducing weekly admin from ~10 hours to 2–3 hours, with zero hardware investment."
Core Features Included in All Plans
- GPS Clock-In: Recorded location and timestamp for every attendance record, with configurable geofencing radius and location-falsification safeguards (geofence per site, recorded position and time of each clock-in).
- Dynamic QR Code: A QR code that regenerates every few seconds, preventing screenshot fraud — no dedicated terminal required.
- Leave & Absence Management: Digital workflow for holiday requests, sick leave, and time-off approvals with push notifications.
- Real-Time Reports: Automatic calculation of hours worked, overtime, and absences. One-click Excel export for payroll.
- Multi-Site Management: Unlimited locations managed from a single admin dashboard at no additional cost.
- Document Archive: Digital distribution of payslips and contracts with employee digital acknowledgement.
- PWA Access: No app store installation required. Works on any Android or iOS smartphone browser.
NoBadge operates on a single-tier pricing model — all features are always included. There are no Base/Pro/Enterprise tiers. Learn more about our time tracking app features or explore our transparent pricing.
4. Trial Period & Account Registration
15-Day Free Trial
New accounts receive a 15-day free trial with full access to all NoBadge features. No credit card is required to start. At the end of the trial period, the account transitions to a paid subscription or is deactivated.
Account Registration Requirements
- Provide accurate and complete registration information including your business name, email address, and country.
- Maintain the confidentiality of your account credentials. You are responsible for all activity that occurs under your account.
- Notify NoBadge immediately at support@nobadge.it if you suspect any unauthorised access to your account.
- Ensure that employee users invited to the platform are informed of these terms and of the data processing activities described in the Privacy Policy.
5. Billing, Pricing & Payment Terms
NoBadge operates a transparent, usage-based billing model designed for SMEs. The following terms apply to all paid subscriptions.
Pricing
NoBadge is priced at €5,04 per active user per month. All features are included with no hidden fees.
Active User Billing
You are only charged for employees who actively clock in during the billing month. An active user is an employee who clocks in at least once in the calendar month, so the monthly total varies with how many employees clock in. An employee who is absent for the entire month generates zero cost.
Billing Cycle
Subscriptions are billed monthly. There is no minimum contract period. You may cancel your subscription at any time, and access will continue until the end of the current billing period.
Cancellation Policy
You may cancel your NoBadge subscription at any time with no cancellation fees or penalties. Data export is available before account closure. Contact support@nobadge.it to initiate cancellation.
Payment Processing: All payments are processed securely via our payment provider. NoBadge does not store credit card information on its servers. All prices are exclusive of VAT, which will be applied in accordance with applicable EU tax regulations.
6. Acceptable Use Policy
By using the NoBadge time tracking application, you agree not to engage in any of the following prohibited activities:
- Location Falsification or Fraud: Attempting to falsify location data, manipulate GPS coordinates, or circumvent the location-falsification safeguards of the platform (geofence, recorded position and time).
- QR Code Misuse: Photographing or reproducing dynamic QR codes with the intent to clock in for another employee (buddy punching).
- Unauthorised Access: Attempting to access accounts, data, or systems belonging to other users or organisations without explicit authorisation.
- Reverse Engineering: Decompiling, disassembling, or attempting to derive the source code of the NoBadge application or its underlying infrastructure.
- Data Scraping: Using automated tools to extract, scrape, or harvest data from the NoBadge platform without prior written consent.
- Illegal Use: Using NoBadge to process personal data in violation of applicable data protection laws, including the GDPR, or to conduct any activity that is unlawful in your jurisdiction.
Violation of this Acceptable Use Policy may result in immediate suspension or termination of your account without refund.
7. Data Protection & Privacy
GDPR-Compliant, EU-Hosted Infrastructure
NoBadge processes all personal data on servers located within the European Union. The platform is fully compliant with the General Data Protection Regulation (GDPR / Regulation EU 2016/679) and applicable national data protection laws.
Data Controller & Processor Roles
When your organisation uses NoBadge to track employee attendance:
- Your organisation acts as the Data Controller — you determine the purposes and means of processing employee attendance data.
- NoBadge acts as the Data Processor — we process personal data (location, timestamps, identity) solely on your instructions and in accordance with the Data Processing Agreement.
- Employee data rights — employees retain all rights granted under GDPR, including access, rectification, erasure, and portability of their personal data.
- Data retention — attendance records are retained for the period specified by applicable labour law in your jurisdiction, then securely deleted.
For full details on how NoBadge handles personal data, please read our Privacy Policy. Employers are responsible for informing their employees about the use of NoBadge and obtaining any necessary consents under local law. Our guide on GDPR-compliant employee time tracking provides further guidance.
8. Intellectual Property
All intellectual property rights in the NoBadge platform — including but not limited to the software, design, trademarks, logos, algorithms, and documentation — are owned exclusively by Innovazione su misura di Catana Petronela or its licensors.
What You May Do
- Use the NoBadge platform for its intended purpose
- Export your own attendance data at any time
- Share screenshots for support or internal training purposes
What You May Not Do
- Reproduce, copy, or redistribute the NoBadge software
- Use NoBadge branding without written permission
- Create derivative works based on the platform
Your organisation retains ownership of all attendance data generated through your use of NoBadge. NoBadge does not claim any rights over your business data.
9. Service Availability & Liability
NoBadge targets 100% uptime and operates on resilient EU-hosted cloud infrastructure. While we make every effort to ensure continuous availability, we cannot guarantee uninterrupted service.
Limitation of Liability
To the maximum extent permitted by applicable law:
- NoBadge shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of the platform.
- NoBadge's total liability for any claim shall not exceed the total fees paid by you in the three months preceding the claim.
- NoBadge is not responsible for labour law compliance decisions made by employers using the platform. Employers remain solely responsible for compliance with applicable employment law, including working time regulations.
- NoBadge is not liable for any data loss arising from user error, account compromise due to weak credentials, or force majeure events.
Compliance Note: NoBadge generates attendance records that support compliance with working time regulations across Europe, including the UK Working Time Regulations 1998, Spain's RDL 8/2019, and Germany's Arbeitszeitgesetz. However, it is the employer's responsibility to ensure correct use of the platform and compliance with all applicable legal obligations. See our guide on Working Time Regulations UK for employer guidance.
10. Termination
Either party may terminate the service agreement at any time:
Termination by You
You may cancel your subscription at any time via your account settings or by contacting support@nobadge.it. No cancellation fees apply. Access continues until the end of the current billing period.
Termination by NoBadge
NoBadge may suspend or terminate your account immediately if you violate these terms, engage in fraudulent activity, or fail to pay outstanding invoices after a reasonable grace period.
Upon termination, you may request a full export of your attendance data within 30 days. After this period, data will be securely deleted in accordance with our data retention policy.
11. Governing Law & Dispute Resolution
These NoBadge Terms and Conditions are governed by and construed in accordance with the laws of Italy, without regard to its conflict of law provisions.
Any disputes arising from or relating to these terms or your use of the NoBadge time tracking application shall be subject to the exclusive jurisdiction of the courts of Turin (Torino), Italy.
For EU-based consumers, the European Commission's Online Dispute Resolution (ODR) platform is available at ec.europa.eu/consumers/odr. NoBadge's email for ODR purposes is info@nobadge.it.
12. Changes to These Terms
NoBadge reserves the right to modify these Terms and Conditions at any time. When we make material changes, we will:
- Notify registered account administrators via email at least 14 days before changes take effect.
- Display a prominent notice within the NoBadge admin dashboard.
- Update the "Last Updated" date at the top of this page.
Your continued use of NoBadge after the effective date of any changes constitutes your acceptance of the revised terms. If you do not agree with the updated terms, you may cancel your subscription before the changes take effect.